This vacancy is now closed

Vacancy title
Contracts Administrator
Business unit
IE | Central - SUI
Dublin, Ireland
Closing date

We have an exciting opportunity for a Senior Contract Administrator to join our team in Dublin. This role is hybrid working 3 days in the office and 2 from home.

Key responsibilities

  • Update and maintain local purchase requisition tracker and associated files.
  • Represent the Company in a professional manner both in quality of work and customer service.
  • Fault management and administration.
  • To ensure that all administration working practices are in accordance with the SWARCO ISO 9001 & 14001 Quality, Health, Safety & Environmental management systems at all times.
  • Participate in the building Fire marshal team.
  • Budget Tracking: Regularly update and monitor project budgets. Compare actual expenses with the budgeted amounts to identify any variances. Adjust future projections based on the analysis.
  • Maintain detailed records of project costs.
  • Prepare clear and transparent cost breakdowns for clients. Ensure all billable expenses are included in client invoices.
  • Timesheet Management
  • Purchase Order Reconciliation
  • Communication and follow up; regularly communicate with team members, clients, and contractors.
  • Follow up on outstanding items, such as missing timesheets or invoices. Foster clear communication channels to address any concerns promptly.
  • Office Management duties; ordering of stock, stationery, facilities services.
  • General Administration: Delegate general administrative duties efficiently. This may include filing, data entry, organizing meetings, and managing communication. Consider using tools like Microsoft Office or Google Workspace for administrative tasks

What we are looking for

  • Second level education to Leaving Certificate level is required for this role with Third Level Business Diploma desirable.
  • As a minimum the employee would need substantial experience in a similar role.
  • Demonstrable experience in computer-based office applications such as MS Office including Excel, Word, Access, Visio and Outlook.
  • Working knowledge of procedures for billing and debt collection using computer based financial management systems such as SAP.
  • The employee is expected to read literature and demonstrate an understanding relating to changes in procedures and processes as and when they occur.
  • Ability prioritise and meet tight deadlines.
  • Great customer focus and good communication skills with the ability to build strong relationships both internally and externally.
  • Highly organised and works well under pressure.
  • Previous Team Lead experience

What we offer

As well as providing a competitive salary and benefits package, we actively run employee opinion surveys as part of our drive to provide a comfortable and supportive working environment. We will support your development and you will also receive:

  • 25 days holiday rising to 28 days with bank holidays in addition + your birthday off and also the option to buy agreed number of days 
  • Open to discuss flexible working options
  • Employee discount scheme with discounts online, in high street stores, cinema, holidays, restaurants and many more
  • Generous employer pension contributions
  • Employee Assistance Programme
  • Life assurance up to 4x salary


Apply Today! We will acknowledge receipt of your application and be in touch if you are successful. 

Applications are shortlisted on a rolling basis, and we reserve the right to interview and appoint before any advertised closing date. We, therefore, encourage you to apply at the earliest opportunity to avoid disappointment. Applications received after the closing date will not be processed.

We have a responsibility to ensure that all employees are eligible to live and work in Ireland, therefore successful candidates must have the right to work in Ireland by the start of their employment. We are an equal opportunities employer. 

Agencies, please note, that should we require recruitment agency involvement, we will contact the agencies on our PSL; we would ask that you respect the relationships we have already built with these suppliers. If an agency submits an unsolicited CV to any partner or employee of our company for a role we have not actively engaged with you on, you should be aware that they have no authority to enter into an arrangement with you and we will consider the CV a gift!. We will not be liable for any payment you charge in relation to it.